What you need to know about the Mombasa carnival

What Makes the Mombasa Carnival Unique?

The Mombasa Carnival is an annual event that takes place every November, celebrating Kenya’s vibrant cultural heritage. This event is a spectacle of music, dance, and color, attracting filmmakers, photographers, and tourists from around the world. If you’re planning to capture this incredible carnival on film, it’s essential to understand the requirements, costs, and logistical considerations involved. In this guide, we’ll walk you through the process of filming the Mombasa Carnival, ensuring you have all the necessary information for a smooth and successful shoot.

How to Obtain a Filming Permit for the Mombasa Carnival

Before you start filming the Mombasa Carnival, it’s crucial to secure the appropriate filming permits from the Kenya Film Commission. To apply for a filming permit, follow these steps:

1. Write a Request Letter: Address the Kenya Film Commission requesting a filming permit.
2. Complete the Application Form: Fill out the required forms and submit them with supporting documents.
3. Submit Required Documents:
   • A copy of the screenplay or project synopsis.
   • A shooting schedule outlining your filming plans.
4. Send to the Film Licensing Officer: Submit your application to the Film Licensing Officer at the Kenya Film Commission.

The permit approval process is efficient, with permits for documentaries, short films, and commercials typically issued within minutes. For feature films and TV series, the processing time is generally under 48 hours.

Filming Fees and Costs for the Mombasa Carnival

Filming the Mombasa Carnival involves several costs, including fees for permits, crew members, and necessary services. Here’s a breakdown of the filming fees:

Crew Fees:

• Ksh. 8,000 ($80): For a crew of up to 5 people for one week or part of it.
• Ksh. 12,000 ($115): For a crew of 6-10 people for one week or part of it.
• Ksh. 20,000 ($200): For a crew of more than 10 people for one week or part of it.

Kenya Filming Fees:

• Adverts, Documentaries, Short Films, or Still Photos: Ksh. 5,000 ($50).
• Full-Length Feature Films, TV Series: Ksh. 15,000 ($150).
• Daily Filming Fees: Ksh. 1,000 ($10).

Additional Charges:

• Liaison Officer Fees: Ksh. 400 ($5) per day for a government liaison officer to assist with filming logistics.
• Visitor’s Pass: A Ksh. 2,000 ($20) fee is required for each foreign visitor involved in the shoot. This is a special pass needed for filming activities.
• Equipment Fees: A non-refundable fee of 1% of the equipment value, capped at Ksh. 30,000 ($300), is applicable when bringing filming equipment into Kenya.

Press Accreditation for Filming the Mombasa Carnival

In addition to obtaining a filming permit, all film crew members must be accredited by the Kenya Film Commission to film the Mombasa Carnival. The accreditation process includes the following:

1. Film License Form: Each crew member must fill out a Kenya Film License Form.
2. Passport Copy and Photograph: A copy of each crew member’s passport and a passport-size photo must be submitted for their filming license.
3. Letter of Application: A letter from the production company detailing the shoot’s purpose, locations, and crew members should be included.

Once your accreditation is processed, which typically takes 2-3 working days, you’ll be issued the necessary film licenses to shoot the carnival legally.

Visa Requirements for Filming the Mombasa Carnival

While many film crews prefer to obtain a tourist visa before arriving in Kenya, it’s also possible to acquire one upon arrival at Nairobi International Airport. The tourist visa costs around USD 51.00, and you’ll receive it immediately at the airport.

We recommend having your visa arrangements sorted in advance to avoid delays when you arrive for the shoot.

Vehicle Hire Services for Filming the Mombasa Carnival

Filming the Mombasa Carnival requires reliable transportation, especially if you’re working with a large crew or filming in multiple locations. Eco Film Fixers offers various vehicle hire options, including:

• 4×4 Land Cruisers: From USD 200-250 per day with a driver/fixer.
• 4×4 Safari Vans: Starting at USD 200 per van per day with a driver/fixer.

Eco Film Fixers can also arrange charter and scheduled air transport for filming teams to reduce travel time between locations.

Hiring Local Fixers in Kenya

Local fixers are invaluable when filming in Kenya. They are experienced professionals who handle on-the-ground logistics, including coordinating with local authorities, scouting filming locations, and providing insights into the local culture. Most of these fixers are well-versed in Kenya’s filming regulations and can help resolve any issues that arise during your shoot. Eco Film Fixers offers a network of reliable local fixers and drivers, ensuring smooth operations during your filming of the Mombasa Carnival.

Where to Stay During the Mombasa Carnival Filming

Accommodations in Mombasa cater to various budgets, from budget-friendly lodges to luxurious hotels. Depending on your preferences and filming schedule, you can choose from a range of options. It’s advisable to book your accommodation in advance to ensure availability during the busy carnival period.

Best Time to Film the Mombasa Carnival

The Mombasa Carnival takes place every year in November, making it the perfect time to capture the excitement and vibrant atmosphere of this iconic event. Filming during this time allows you to showcase the carnival in full swing, highlighting the diverse cultures, music, and dances that make it such a unique experience.